Duties of the Board of Trustees
Approval of Policies and Strategies:
- Formulating and approving the university’s overall policies, strategies, and major objectives.
- Defining financial, educational, research, and other relevant policies.
Selection and Promotion of the University President:
- Selecting and appointing the university president and promoting them (if necessary).
- Providing guidance and necessary support to the university president in managing and leading the university.
Oversight of Financial Affairs:
- Monitoring the university’s budget and approving the annual budget.
- Reviewing financial reports and approving balance sheets.
Supervision of Administrative and Executive Affairs:
- Overseeing the implementation of approved policies and programs.
- Approving the organizational structure, establishing departments, and determining the responsibilities of executive managers.
Determining Salaries and Benefits:
- Approving and regulating the salaries and benefits of faculty and staff.
- Approving reward and promotion policies.
Supervision of Public Relations:
- Supporting the university’s public programs and events.
- Maintaining and developing relationships with the community and enhancing the university’s image.
Oversight of Student Affairs:
- Monitoring student policies and programs.
- Supporting student welfare and services.
Approval of Regulations and Laws:
- Approving university rules and regulations.
- Reviewing and implementing necessary changes to the university’s laws.
Additionally, the board of trustees may take on other specific duties as needed, such as conducting elections for faculty appointments and approving policies related to the use of university resources and equipment.
Duties of the University President
Setting Policies and Objectives:
- Developing and implementing the university’s overall strategies and policies.
- Defining the university’s goals in areas of education, research, and community service.
Financial Management:
- Managing the university’s budget and financial resources.
- Approving and overseeing expenditures and various investments.
Advancement of Education and Research:
- Enhancing the quality of educational and academic programs.
- Encouraging and supporting research activities and innovation within the university.
Faculty and Staff Management:
- Selecting and promoting faculty members.
- Managing and supporting administrative and technical staff.
International Development:
- Promoting international cooperation and exchanges with other universities and higher education institutions.
- Attracting international students and faculty.
Public Relations and Community Engagement:
- Maintaining and improving communication with university members, students, and the community.
- Presenting the university as an educational and learning hub in society.
Accountability and Reporting:
- Providing periodic and annual reports to higher management authorities.
- Reporting on the university’s progress and challenges.
Crisis Management and Conflict Resolution:
- Managing crises and resolving internal conflicts within the university.
- Creating a dynamic and efficient environment at the university.
Resource Development:
- Seeking financial resources and support from the government, industry, and non-profit organizations.
Duties of the University Vice President
Duties of the University Vice President
- Educational Management:
- Overseeing the implementation of academic programs and developing new ones.
- Creating and proposing policies and strategies to improve education.
- Research Support:
- Supporting the research activities of faculty members and students.
- Enhancing research programs and creating favorable conditions for research development.
- Student Affairs Management:
- Supporting student-related matters and improving student satisfaction.
- Managing student relations and resolving their issues.
- Human Resource Management:
- Selecting, promoting, and managing faculty members and administrative staff.
- Providing training and professional development opportunities for staff.
- Financial and Budget Management:
- Managing the department’s budget and allocating financial resources.
- Monitoring expenses and providing financial reports.
- Communications and Community Engagement:
- Maintaining and expanding relationships with internal and external university communities.
- Presenting the university as a prestigious center for higher education.
- Accountability and Reporting:
- Submitting periodic and annual reports to university presidents and managers.
- Reporting on departmental progress and challenges to higher authorities.
- Crisis Management and Conflict Resolution:
- Managing crises and resolving internal conflicts within the university.
- Offering solutions and strategies for crisis management.
The role of the Vice President is a key leadership position requiring strong managerial, communication, and leadership skills. By collaborating with various departments and units of the university, the Vice President helps maintain and improve the quality of the university’s activities and achieve its goals.
Duties of the Educational Council
The Educational Council is an important and collaborative body within the university, consisting of faculty members and academic managers. This council holds diverse responsibilities and authorities to enhance the quality and productivity of educational activities.
The duties of the Educational Council in the university include:
Formulating and Approving Educational Policies and Regulations:
- The Educational Council is responsible for developing and approving the university’s educational policies and regulations. This includes organizing educational activities, course selection, curriculum structure, evaluation systems, and related matters.
Setting Educational Standards:
- Establishing educational standards and criteria to improve quality and ensure the provision of educational services at the university.
Reviewing and Approving Academic Programs:
- Reviewing and approving academic programs for undergraduate, master’s, and PhD levels.
Supervising the Implementation of Educational Programs:
- Monitoring the implementation of educational programs to ensure student progress and enhance the quality of education.
Evaluating and Improving Educational Processes:
- Evaluating educational systems and processes to increase efficiency and promote continuous improvement.
Establishing Policies for Faculty Selection and Promotion:
- Determining policies and criteria for selecting faculty members in the field of education and assessing their performance.
Managing Student Affairs:
- Reviewing and approving policies and regulations related to student affairs, including registration, course selection, academic organization, and related issues.
Resolving Educational Disputes:
- Addressing disputes and problems related to the educational process and providing appropriate solutions.
Promoting an Educational Culture:
- Promoting an educational culture within the university to encourage faculty and students to engage in educational activities.
Providing Educational Reports to University Management:
- Submitting periodic and annual reports to university management regarding educational performance and related issues.
Setting Policies for Educational Technology:
- Developing policies and criteria for the development and use of educational technologies in the university.
The Educational Council, as a key decision-making body, plays a critical role in improving educational quality and achieving the university’s goals by coordinating effectively and addressing the needs of university development.
Duties of the Dean
- Educational Management:
- Developing and enhancing educational programs within the faculty.
- Overseeing the implementation of classes and conducting exams.
- Addressing student issues and improving their academic experience.
- Research Management:
- Encouraging and supporting the research activities of faculty members.
- Promoting research activities and the publication of academic papers.
- Faculty Management:
- Selecting and promoting faculty members.
- Strengthening motivation and fostering professional development for faculty members.
- Human Resource Management:
- Overseeing human resource matters within the faculty.
- Enhancing communication and coordination among staff.
- Financial Management:
- Managing the faculty’s budget and securing financial resources.
- Monitoring expenditures and providing financial reports.
- Development of Educational Programs:
- Improving academic and cultural programs within the faculty.
- Participating in the development and updating of curricula and educational content.
- Communication and Coordination:
- Establishing and maintaining effective communication with faculty members and students.
- Coordinating with other faculties and departments within the university.
- Conflict Resolution and Problem-Solving:
- Resolving internal conflicts within the faculty and promoting collaboration and coordination.
- Addressing student issues and supporting the rights and recognition of faculty members.
- Accountability and Reporting:
- Submitting periodic and annual reports on the faculty’s performance to university management.
- Highlighting the role and importance of the faculty within the institution.
Duties of the Associate Dean
- Educational Management:
- Overseeing the implementation of educational programs within the faculty.
- Supporting the enhancement of course quality and educational activities.
- Research Management:
- Supporting research activities of faculty members.
- Coordinating with university research units.
- Student Affairs Management:
- Addressing student issues and providing support.
- Assisting in planning cultural and social activities for students.
- Financial Accountability:
- Overseeing the faculty’s financial management and reviewing financial reports.
- Developing programs for effective use of financial resources.
- Faculty Management:
- Supporting faculty members in teaching and research activities.
- Assisting in the development of their skills and capabilities.
- Policy Formulation and Implementation:
- Collaborating with the Dean in developing and implementing major policies and programs.
- Executing administrative decisions within the faculty.
- Public Relations Management:
- Maintaining and enhancing communication with faculty members, students, and university components.
- Presenting the faculty as a successful unit within the academic community.
- Crisis Management and Conflict Resolution:
- Participating in crisis management and resolving internal conflicts within the faculty.
- Creating a healthy and effective environment within the faculty.
- Supporting Faculty Development:
- Collaborating in planning and implementing faculty development projects.
- Providing suggestions for process improvements and faculty structure enhancement.
Duties of the Office of Educational and Research Affairs
The Office is divided into two main sections: Education and Research.
Education:
Planning Educational Programs:
- Developing and planning educational programs within the faculty.
- Enhancing and updating curricula based on needs and environmental changes.
Managing Teaching Affairs:
- Overseeing the teaching process and evaluating the performance of faculty members.
- Providing support to faculty in teaching and improving educational quality.
Proposing and Developing Educational Content:
- Suggesting improvements to educational content and materials.
- Developing and updating textbooks and educational resources.
Providing Academic Advising Services:
- Offering advising services to students on course selection, academic planning, and solving educational problems.
Monitoring Educational Activities:
- Tracking and evaluating educational activities and reporting to the Dean.
- Providing statistical and analytical information related to education.
Research:
Supporting Research Activities:
- Establishing and developing infrastructure for project and research implementation.
- Supporting faculty in conducting research projects.
Encouraging Research Publication:
- Encouraging faculty members to publish research findings in reputable journals and participate in conferences.
- Providing financial support or facilities for publishing research results.
Developing Research Collaborations:
- Promoting research collaborations with other faculties or research institutions.
- Managing and coordinating joint projects with industry and government.
Evaluating Research Performance:
- Evaluating the research performance of faculty members and encouraging the development of research capabilities.
- Creating policies and criteria for evaluating and selecting research projects.
Managing Research Finances:
- Securing financial resources to support research projects.
- Managing budgets and allocating resources to various projects.
Process Improvement Suggestions:
- Providing suggestions for improving processes and facilitating the execution of research projects.
- Collaborating with central university units to enhance research processes.
Additionally, the Office of Educational and Research Affairs should coordinate with other units and departments within the faculty to ensure that theory and practice in both education and research are well integrated.
Duties of the Head of the Educational Group
Educational Program Management:
- Planning and managing the educational and academic programs of the group.
- Creating schedules and arrangements for courses and educational activities.
Course Development and Updating:
- Developing and updating the content and courses offered by the group.
- Assessing educational needs and developing new educational materials.
Educational Technology Development:
- Proposing and advancing the use of modern educational technologies.
- Enhancing technology use in teaching and learning for students.
Supporting Faculty Members:
- Providing support to faculty members in teaching and educational matters.
- Assisting group members in enhancing teaching skills and capabilities.
Student Communication:
- Maintaining continuous communication with students in the group and gathering their feedback and suggestions.
- Addressing student issues and responding to their needs.
Examination and Evaluation Supervision:
- Overseeing the implementation process of examinations and evaluations within the group.
- Approving and reviewing exam questions and results.
Class and Office Hours Management:
- Developing and implementing class schedules and office hours.
- Providing opportunities for communication between group members and students.
Reporting Responsibilities:
- Submitting periodic and annual reports to the Dean regarding the group’s educational activities.
- Providing necessary statistics and information to university officials.
Facilitating Coordination with Other Groups:
- Coordinating with other groups and departments within the faculty.
- Participating in the development and execution of joint and integrated programs.
The role of the Head of the Educational Group is fundamental as it involves improving educational processes and enhancing the quality of teaching within the faculty. Therefore, the Head plays a key role in advancing the quality of education and higher education. Additionally, by collaborating with faculty members and students, they strive to improve the educational and managerial processes of the group.
Duties of the Student Affairs Office
- Student Support:
- Addressing student issues and needs across various areas.
- Providing academic counseling and resolving disputes.
- Registration and Course Selection Management:
- Overseeing the student registration and course selection process.
- Informing students about registration schedules and procedures.
- Student Transfer Management:
- Managing matters related to student transfers to other universities or units.
- Supporting students during the transfer process.
- Attendance Monitoring:
- Monitoring student attendance in classes.
- Taking necessary actions if attendance issues are not resolved.
- Academic Issue Resolution:
- Tracking and solving academic problems faced by students.
- Maintaining continuous communication with faculty to address academic issues.
- Workshops and Educational Sessions:
- Organizing workshops and educational sessions to enhance students’ skills and knowledge.
- Informing students about educational opportunities.
- Support for Cultural and Social Activities:
- Supporting students’ cultural and social activities.
- Promoting social cohesion and unity within the faculty.
- Management of Withdrawal and Expulsion Matters:
- Monitoring and managing withdrawal and expulsion processes for students.
- Providing support to students during challenging situations.
- Communication with University Officials:
- Maintaining continuous communication with educational offices and central university units.
- Reporting to university officials on student-related matters.
- Information Systems Management:
- Utilizing information systems for managing student affairs.
- Enhancing information technology related to student management.
Duties of the Educational Coordinator
- Educational Process Management:
- Planning and overseeing the execution of the educational process within the faculty.
- Managing registration and course selection processes.
- Policy and Regulation Development and Updating:
- Participating in the development and implementation of educational policies and regulations for the faculty.
- Updating policies in response to internal and external changes.
- Course and Curriculum Oversight:
- Supervising the curriculum and execution of classes.
- Developing and updating academic programs based on job market needs and scientific advancements.
- Student Affairs Management:
- Providing academic counseling services to students.
- Addressing student issues including special needs, withdrawals, and other concerns.
- Examination Management:
- Organizing and overseeing examinations within the faculty.
- Handling tasks related to grading and announcement of results.
- Coordination with University Units:
- Collaborating with educational offices across various university units.
- Maintaining continuous communication with departments and other units for coordination on educational matters.
- Process Improvement Suggestions:
- Proposing suggestions to improve educational processes within the faculty.
- Participating in projects aimed at enhancing educational quality.
- Faculty Support:
- Supporting faculty members in teaching and the execution of educational processes.
- Providing necessary training to faculty members.
- Public Relations:
- Establishing active communication with students, faculty members, and faculty administrators.
- Providing essential information and reports to university officials.
- Development of Educational Processes and Systems:
- Proposing developments for educational systems and processes.
- Participating in the implementation of new technologies in education.
Duties of the Office of Evaluation and Issuance of Academic Credentials
Student Performance Evaluation:
- Reviewing and evaluating students’ academic progress throughout their studies.
- Announcing evaluation results and communicating them to students and faculty members.
Examination Management:
- Organizing and supervising examination processes, including scheduling, venues, and related tasks.
- Informing students about examination-related matters.
Issuance of Academic Credentials:
- Issuing and signing academic credentials based on students’ success in their courses.
- Providing certificates to students and recording them in the university’s information systems.
Management of Student Academic Records:
- Recording and managing students’ academic records to maintain important information about their studies.
- Informing students about matters related to their academic records.
Improving Evaluation Processes:
- Proposing and implementing improvements in the processes for evaluating student performance to enhance educational quality.
- Enhancing information systems to improve the accuracy and efficiency of evaluations.
Consultation on Examinations and Evaluation:
- Providing guidance to students on examination matters, performance evaluation, and corrective measures.
Data and Reporting:
- Producing periodic and annual reports and statistics on student performance in examinations and evaluations.
- Offering suggestions for process improvements and reforms in evaluation and credential issuance.
Coordination with Other Units:
- Coordinating with other university units, such as the Educational Office and Student Affairs offices.
Utilizing Information Technology:
- Leveraging information technology for automation and enhancement of credential issuance and academic information systems.
This office contributes to improving the university’s educational performance and enhancing students’ information and skills by carrying out these duties.
Financial Matters
Planning and Budgeting:
- Developing annual plans and budgets for the university in coordination with various units and departments.
- Executing plans and monitoring expenses to ensure they align with the budget.
Accounting and Financial Statements:
- Creating and maintaining accurate accounting records related to university activities.
- Preparing annual financial statements and reports for submission to university officials and financial authorities.
Expense Tracking and Control:
- Continuously monitoring and controlling various expenses to improve financial management and optimize budget usage.
Budget Management:
- Managing and allocating budgets to different units and projects within the university.
- Prioritizing the allocation of financial resources.
Financial Forecasting and Planning:
- Forecasting future financial needs of the university considering educational and research growth and development.
- Providing financial strategies and plans to secure funding.
Student Financial Management:
- Handling the collection and transfer of registration fees, tuition, and other student-related costs.
- Providing financial services to students and resolving financial issues.
Communication with Financial Authorities:
- Liaising with financial authorities and regulatory bodies to ensure compliance with financial standards and governance.
Asset Management:
- Managing university assets, including recording and transferring property, maintaining accurate financial records related to assets, and protecting assets.
Employee Financial Management:
- Processing payroll and benefits, managing insurance, and addressing financial matters related to university staff.
Participation in Strategic Decision-Making:
- Providing financial analysis and participating in the university’s strategic decision-making processes.
The financial unit plays a crucial role in maintaining financial stability, improving efficiency, and ensuring optimal use of university resources.
Responsibilities of Public Relations
At the university, there are two important departments named “Public Relations” and “International Public Relations.” Each of these departments has specific responsibilities and duties related to their interactions with other units, the academic community, and the external community.
Public Relations
- Communication with Media:
- Continuous communication with media to disseminate information and news related to university activities.
- Management and control of public and media information.
- Promotion and Enhancement of the University’s Name:
- Planning and implementing promotional and advertising activities to enhance the recognition and reputation of the university.
- Participation in various events and exhibitions.
- Development and Implementation of Communication Strategies:
- Formulating communication strategies and policies to establish and strengthen relationships with individuals and groups.
- Management of Public Information:
- Preparing and providing public information about the university to the academic community and the general public.
- Event Management:
- Organizing and managing university events and public meetings.
- Attending ceremonies and various events.
- Development of International Collaborations:
- Promoting scientific and research collaborations with international universities and institutions.
- Managing relationships with international students and faculty.
- Introducing the University to the Global Academic Community:
- Promoting and introducing the university to international scholars and researchers.
- Participating in international journals and conferences.
- Admission and Management of International Students:
- Managing issues related to the admission and life of international students.
- Providing services and support to international students.
- Development of Communication Networks:
- Creating and strengthening communication networks with international universities, research centers, and industries.
- Collaborating with embassies and cultural representatives to promote higher education at the university.
- Participation in International Conferences and Meetings:
- Representing the university at international conferences, meetings, and sessions.
- Providing Consulting Services to International Individuals:
- Offering consulting services to international students and faculty.
- Resolving issues and handling potential conflicts.